Hewlett International Grant Program


Deadlines:  September 15
                   February 28

(In the event a deadline falls on a weekend or a university holiday, the deadline will be the next work day.)

See below for application form and procedure

The Hewlett International Grant Program is intended to help Pitt faculty in the development or completion of international projects. “International” is defined as relating to another country or culture, comparative analysis covering more than one country or culture, studies of international relations or of transnational activities, or studies which examine global issues. In addition, Hewlett International grants may support the participation of Pitt faculty in conferences abroad, regardless of discipline or topic. Hewlett International Grant proposals are reviewed by an interdisciplinary faculty committee, and the program is competitive. Grants are awarded twice per year.


Full-time and part time tenure-stream, tenured and non tenure-stream faculty (including lecturers and contract faculty) at the University of Pittsburgh from all Schools and Departments, Centers, Institutes and Campuses are eligible to submit a proposal. Applicants are required to have an up-to-date (i.e. submitted after January 1 of the current calendar year) UCIS Faculty Survey Profile. Adjunct, visiting and emeritus faculty members are not eligible.

In the case of conference travel, the applying faculty must be a presenter at the conference or workshop in order to qualify for funding.

Important: Only one application for UCIS central funds per project and faculty member is allowed. Dual grant applications for the same project to different central UCIS grant programs are not permitted. Only one Hewlett International award per faculty member per 12-month period is allowed.

Amount of Grant

There are three levels of Hewlett International Grants.

Level One: Small Grants (Fall & Spring)

Awards typically range between $500 and $1,500, and rarely exceed $1,500.

Level Two: Larger Grants (Fall & Spring)

For projects requiring a somewhat larger effort, awards of up to $3,500 may be made.

Because of the limited availability of funds, smaller requests in the Level One and Level Two grant categories may be more likely to be funded.

Level Three: Major Impact Grant (Spring only)

One grant per year will be awarded for a project that demonstrates an impact on the international profile of the University of Pittsburgh, either through research, teaching, curriculum development or the development of publications.  Awards of up to $5,000 may be made.  Note:  Conference Travel related to the presentation of a paper is not eligible for a Major Impact Grant; however, organization of a national or international conference or workshop on an international topic is an eligible activity.   Applications for the Major Impact Grant are accepted only during the spring competition (deadline February 28); please use the Major Impact Grant application form.

Funding Priorities


  • Start-up research projects requiring seed funding which show promise of attracting support.
  • Funds to be used to complete a research effort (which could include costs of preparing manuscripts for publication, but not actual costs of publication)
  • Partial support for national or international research conferences or workshops on an international topic for which a Pitt faculty member is a principal organizer.
  • Field research conducted in conjunction with a Study Abroad program.

Curricular Efforts

  • Development of new internationally-themed on-campus courses.
  • Development of trans-regional courses with a focus on two or more world regions (e.g., Latin America-Asia, Africa-Eastern Europe, etc.) or enhancement of existing regional courses to include an additional region.
  • Enhancement of existing courses by strengthening or adding international material.
  • Development of new Study Abroad courses or programs.
  • Collaborations between Pitt faculty and faculty at international partners universities to enhance on-campus or study abroad courses through team-teaching or other collaborations.

Conference Travel

  • Any conference or workshop with an international theme where applicant is a presenter.
  • Conferences or workshops taking place outside of the United States where applicant is a presenter.

Evaluation Criteria

Applicants are urged to review the evaluation criteria used by the Hewlett Faculty Selection Committee.

Allowable Expenses

Awardees have 12 months to spend Hewlett funds.  Spring term awards cover costs incurred in the immediately following July through the next June; Fall term awards cover costs incurred starting in the following January through the end of December.  Examples of permitted expenses are:

  • Ground and air transportation to and from research site, lodging.
  • On-campus and on-site research assistance (work study, translator, etc.).
  • Copy and other duplication costs.
  • Books and subscriptions, if justifiably necessary for the research project.
  • Ground and air transportation to and from the conference or workshop site.
  • Visa expenses.
  • Lodging and meal expenses.
  • Duplication of papers for use at the conference or workshop.
  • Registration fee for conference or workshop.
  • Payment to foreign national firms for services provided outside the United States

Non-allowable Expenses

  • Travel expenses for individuals other than the applicant or a University of Pittsburgh student serving as a research assistant
  • Payment to foreign national individuals for services provided outside the United States
  • Equipment
  • Any conference travel expenses if applicant does not present a paper at conference or workshop
  • Membership fees
  • Any expenses unrelated to the proposed activity
  • Expenses related to the costs of travel and per diem for a faculty leader of a Panther Program/study abroad protram

Grantee Obligations

  • All research involving interventions or interactions with individuals or the collection of identifiable private information concerning living individuals requires prospective Institutional Review Board (IRB) approval. Grantees are responsible for obtaining IRB approval when required, and must provide documentation of IRB approval before a grant can be awarded. For further information, check the IRB web site at www.irb.pitt.edu.
  • Grantees may be asked to serve on Hewlett International faculty selection committees.
  • Grantees are required to submit a final report explaining the use of the funds and the outcomes of the supported activity no later than one month after the activity is completed. Failure to submit a final report will result in disqualification from future UCIS central faculty grant programs.

Application Procedure

UCIS has adopted an online application process for the Hewlett International Grant Program.   The first time that you access the application form you will be directed to a welcome screen at our partner, Submittable.com and invited to create a new user account.  After completing this simple process, you will be shown the application form.

Please note: This application requires that you upload multiple pieces of supporting documentation, notably the Hewlett Budget Spreadsheet, evidence of Institutional Review Board clearance, and an 1100-word proposal narrative.  Preparing those documents in advance will likely simplify the application process for you.  You will be able to save your application mid-stream and then return to it before final submission.

Application forms:

 Applications will be reviewed by committee. Awardees will be notified approximately three weeks after the deadline.


Fall Deadline: September 15
Spring Deadline: February 28
(In the event a deadline falls on a weekend or a university holiday, the deadline will be the next work day.)


Belkys Torres
University Center for International Studies
4400 Wesley W. Posvar Hall
University of Pittsburgh
Pittsburgh, PA 15260
Fax: 412 624-4672