Hewlett International Grant Program

Deadlines:  December 1 (Fall 2020 only)
                   April 2 (Spring 2021 only)
(In the event a deadline falls on a weekend or a university holiday, the deadline will be the next work day.)

During the COVID-19 pandemic, the University of Pittsburgh is conducting operations based on a number of standards and guidelines that define if, how, when, and where certain activities may occur. Hewlett-sponsored activities (whether research, fieldwork, events, conferences, and/or travel or other eligible activities) MUST comply with the University standards and guidelines relevant to the sponsored activity. No funding of, or reimbursement for, activities that violate those standards can occur. All applicants for Hewlett support acknowledge that they are both familiar with the guidelines relevant to the request they are making for support and agree to abide by the guidelines in place at the time of the proposed activity. Please be advised that multiple standards or guidelines may be relevant to a proposed activity.

The Hewlett International Grant Program is primarily intended to help Pitt faculty in the development or completion of international projects as described below. “International” is defined as relating to another country or culture, comparative analysis covering more than one country or culture, studies of international relations or of transnational activities, studies which examine global issues, or collaborative projects with partners around the world. In addition, Hewlett International Grants may support the participation of Pitt faculty when delivering papers or presentations in conferences abroad, regardless of discipline or topic. This is a competitive program and proposals are reviewed by a committee of former grant recipients and UCIS team members representing a range of disciplines. Grants are awarded twice per year.

Non-allowable Expenses: 

Examples of non-allowable expenses are as follows:

  • Honoraria.
  • Travel expenses for individuals other than the applicant.
  • Equipment purchase or rental.
  • Any conference travel expenses if applicant does not present a paper at conference or workshop.
  • Membership fees.
  • Any expenses unrelated to the proposed activity.
  • Expenses related to the costs of travel and per diem for a faculty leader of a Pitt-sponsored study abroad program.
  • Any costs related to the development of study abroad programs or courses.
  • Purchase of promotional items such as t-shirts, mugs, coasters, or writing tools.

Allowable Expenses: 

Awardees have 12 months to spend Hewlett funds.  Examples of permitted expenses are:

  • Ground and air transportation to and from research, conference or workshop site.
  • Visa expenses.
  • Lodging and meal expenses.
  • Payment to foreign national firms for services provided outside the United States.
  • Student employment for on-campus and on-site research assistance (Hewlett funding may NOT be used for student travel expenses).
  • Payment for translation services.
  • Copy and other duplication costs.
  • Books and subscriptions, if justifiably necessary for the research project.
  • Duplication of papers for use at the conference or workshop.
  • Registration fee for conference or workshop where applicant is a presenter.

Travel Warnings and Restrictions: 

Faculty members should ensure that any proposed travel should comply with University, local, state, and federal guidelines for travel AND be aware that they will also likely be subject to travel restrictions imposed by other jurisdictions abroad. This may involve prohibitions or restrictions of travel as well as mandatory quarantine periods when leaving or re-entering the United States. Should any of these restrictions alter or extend your travel, UCIS will be unable to provide additional funds to defray unexpected costs.

Faculty members should carefully consider requesting funds to travel to countries with a level 3 State Department travel advisory; UCIS may use that as one criterion when considering applications. NO requests for support for travel to countries with a level 4 State Department advisory will be considered.

Grantee Obligations: 

  • All research involving interventions or interactions with individuals or the collection of identifiable private information concerning living individuals requires prospective Institutional Review Board (IRB) approval. Grantees are responsible for obtaining IRB approval when required, and must provide documentation of IRB approval before a grant can be awarded. For further information, check the IRB web site at www.irb.pitt.edu. Priority will be given to applicants who include proof of IRB clearance with application. Applicants who are in some stage of the review process with IRB are also encouraged to provide proof of this process.
  • Grantees are required to submit a final report explaining the use of the funds and the outcomes of the supported activity no later than one month after the activity is completed. Failure to submit a final report will result in disqualification from future UCIS central faculty grant programs.
  • Grantees will be asked to serve on Hewlett International faculty selection committees. Faculty who have served on the committee will be granted special consideration when applying for future grants.
  • Grantees may be invited to present their work, or otherwise share their expertise, by any of the centers or programs housed within UCIS.

Award Information: 

There are three levels of Hewlett International Grants.

Level One: Small Grants (Fall & Spring)
Awards typically range between $500 and $1,500, and rarely exceed $1,500.

Level Two: Larger Grants (Fall & Spring)
For projects requiring a somewhat larger effort, awards of up to $3,500 may be made.
Because of the limited availability of funds, smaller requests in the Level One and Level Two grant categories may be more likely to be funded.

Level Three: Major Impact Grant (Spring only)
One grant per year will be awarded for a project that demonstrates an impact on the international profile of the university or addresses strategic global priorities in the Plan for Pitt, either through research, teaching, curriculum development, or the development of publications.  Awards of up to $5,000 may be made.  Projects not awarded a major impact grant may be considered for Level One funding if resources are available. Note: Conference Travel related to the presentation of a paper is not eligible for a Major Impact Grant; however, organization of a national or international conference or workshop on an international topic is an eligible activity.   Applications for the Major Impact Grant are accepted only during the spring competition (deadline March 1); please use the Major Impact Grant application form.

Funding Priorities

Examples of possible research-related uses of funding are as follows:

  • Start-up research projects requiring seed funding which show promise of attracting support.
  • Funds to be used to complete a research effort (which could include costs of preparing manuscripts for publication, but NOT actual costs of publication).
  • Partial support for national or international research conferences or workshops on an international topic for which a Pitt faculty member is a principal organizer.
  • Field research.

Curricular Efforts
Examples of possible curriculum-related uses of funding are as follows:

  • Development of new on-campus courses focusing on regional or area studies, transnational topics or global issues.
  • Development of trans-regional courses with a focus on two or more world regions (e.g., Latin America-Asia, Africa-Eastern Europe, etc.) or enhancement of existing regional courses to include an additional region.
  • Enhancement of existing courses taught on Pitt campuses that strengthen or add an international focus through experiential learning, civic engagement, or professional development.
  • Collaborations between Pitt faculty and faculty at international partner institutions to enhance courses through team-teaching or other collaborations.
  • Revision or creation of courses with at least 25% international or transnational content where faculty are willing to experiment with technologies in consultation with the UCIS Director of Informatics, CSSD, and the University Center for Teaching & Learning (UCTL).

Conference Travel
Examples of possible conference-related uses of funding are as follows:

  • Any conference or workshop with an international theme (applying faculty must be a presenter at the conference or workshop in order to qualify).
  • Conferences or workshops taking place outside of the United States (applying faculty must be a presenter at the conference or workshop in order to qualify).


Full-time tenure-stream, tenured and non-tenure-stream faculty (including lecturers and contract faculty) at the University of Pittsburgh from all schools and departments, centers, institutes and campuses are eligible to submit proposals. Applicants are required to have an up-to-date (i.e. submitted after January 1 of the current calendar year) UCIS Faculty Survey Profile. Adjunct, visiting, and emeritus faculty members and research associates are not eligible.
Important: Only one application for UCIS central funds per project and faculty member is allowed. Dual grant applications for the same project to different central UCIS grant programs are not permitted. Only one Hewlett International award per faculty member per 12-month period is allowed.

Evaluation Criteria: 

Applicants are urged to review the evaluation criteria used by the Hewlett Faculty Selection Committee as they complete their proposals. Priority will be given to applicants who include proof of matching funds from units outside the centers and programs housed within UCIS.


Application Procedure: 

There is an online application process for the Hewlett International Grant Program.   The first time that you access the application form you will be directed to a welcome screen at our partner, Submittable.com, and invited to create a new user account.  After completing this simple process, you will be shown the application form.
Please note: This application requires that you upload multiple pieces of supporting documentation, notably the Hewlett Budget Spreadsheet, evidence of matching funds, evidence of Institutional Review Board clearance, and an 1100-word proposal narrative.  Preparing those documents in advance will likely simplify the application process for you.  You will be able to save your application mid-stream and then return to it before final submission.

Application forms:

Applications will be reviewed by committee. Awardees will be notified approximately four weeks after the deadline.

Fall Deadline: October 15 
Spring Deadline: April 2
(In the event a deadline falls on a weekend or a university holiday, the deadline will be the next work day.)



John Stoner
University Center for International Studies
4400 Wesley W. Posvar Hall
University of Pittsburgh
Pittsburgh, PA 15260
Fax: 412 624-4672

Offering Unit: